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VII. Program Management and Administrative Guidance - PD/A CRSP 14th Annual Administrative Report
PD/A CRSP Fourteenth Annual Administrative Report
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VII. Program Management and Technical Guidance

The CRSP is organized to facilitate multidisciplinary research and collaboration among institutions and countries around the world. This structure is based on the premise that mutually beneficial development strategies have the best chance of being sustainable over time. Primary management responsibilities for the PD/A CRSP are vested in OSU as the Management Entity (ME). The ME is the institution with the legal status of a juridical body that administers the grant from USAID and manages the total research program. Accountability for the CRSP rests with the ME. Therefore, the ME is the decision-making body on fiscal and programmatic matters and is advised in this function by a Board of Directors (BOD), a Technical Committee (TC), and an External Evaluation Panel (EEP). The ME appoints a Program Director to administer the CRSP. The Program Director serves as an ex-officio member of the BOD and TC and serves on the steering committee of the CRSP Council.

ME functions at OSU are carried out through a Program Management Office (PMO), which is the operational component of the ME. The PMO is the link between USAID and the CRSP projects. During the reporting period subcontracts were issued to Auburn University, University of California at Davis, Oregon State University, University of Arkansas at Pine Bluff, University of Hawaii, and The University of Michigan.

The PMO, currently housed at the Office of International Research and Development (OIRD) at OSU, is an integral component of, and derives benefits from, the international programs at OSU. The CRSP presently is also linked to the Department of Fisheries and Wildlife and the Department of Bioresource Engineering through faculty appointments and professional and academic interests. OIRD provides accounting, purchasing, personnel, and travel support. The CRSP reports directly to the Vice Provost for Research and International Programs through the Director of the OIRD. At present, the structure of OSUs international programs is undergoing reorganization. The new reporting procedure in 1997 will be to the Provost, through the Dean of International Programs.

During this reporting period, members of the PMO included:

Through BIFAD, the ME has responsibility to:

During the reporting period the PMO managed an ambitious and heavy workload and was actively engaged in a broad array of activities, highlighted below:

Maintaining programmatic linkages with all the CRSPs increases the visibility of the PD/A CRSP and of aquaculture in general. The cost of participation in CRSP Council activities is disproportionately high for the PD/A CRSP, which is funded at a much lower level than other CRSPs and is thus more financially strained by participation. In the reporting period, Director Egna attended two CRSP Council meetings held in Washington, D.C. In addition, the PMO participated in CRSP Council Conference calls on:

Advisory Groups

Three advisory groups--the Board of Directors, Technical Committee, and External Evaluation Panel--support the management of the CRSP. These groups work closely with the Director to assist the ME through policy decisions, budget allocations, research strategy, review, and evaluation.

Board of Directors

The Board consists of representatives from participating institutions and operates under a defined charter to deal with policy issues, to review and approve plans and proposed budgets, to assess progress, and to advise the PMO on these and other matters. The Project Officer from USAID and the CRSP Director serve as ex-officio Board members. All Board members function in the objective interest of the CRSP regardless of their institutional affiliation.

Board members during the reporting period were Dr. Philip Helfrich, Chair, University of Hawaii (from January 1996), Dr. Robert Fridley, University of California at Davis, and Dr. R. Oneal Smitherman, Auburn University, who chaired the committee until his resignation in December 1995.

The composition of the Board of Directors has evolved since inception of the CRSP. Originally Board members represented each U.S. CRSP institution (Auburn University, the University of California, and CIFAD). With the dissolution of CIFAD, Board members represented three of the CRSP participating institutions. Board operations have again been modified in response to recommendations made by three recent reviews. As a result, the CRSP Board will more closely follow the BIFAD Guidelines.

Under the new PD/A CRSP grant, the Board consists of a minimum of four members. The ME will have a permanent member on the Board, but that member will not serve as chair. The three other Board members will come from participating U.S. CRSP institutions on a rotating basis from the pool of institutional representatives. Outside members may be appointed to the Board based on availability of funding and need. Board members are selected by their participating institutions from their higher administrative management level, based on their responsibilities and relevant experience. The term length on the Board will be three years, typically with service as chair in the third year. Active Board members receive compensation related only to invitational travel. Such travel will be financed jointly by the CRSP and the Board members institution.

The BOD convened once during this reporting period during the PD/A CRSP Annual Meeting (26-28 January 1996) in Bangkok, Thailand. Informal discussions are held regularly with the Board, and advice for some decisions is provided through correspondence.

Technical Committee

Table 1. Institutional Voting Privileges on Technical Committee
Data Analysis & Synthesis Team Oregon State University
University of California at Davis
Database Management University of Hawaii (to 5/96);
Oregon State University (from 5/96)
Honduras DIGEPESCA
Auburn University
Africa Site Oregon State University
Auburn University
University of Arkansas, Pine Bluff
Thailand Asian Institute of Technology
Royal Thai Department of Fisheries
University of Michigan
University of Hawaii
Special Projects:Social Sciences Auburn University

Technical guidance for the program is provided by the TC, whose purpose is to monitor the technical research of the PD/A CRSP, propose modifications to the program, and recommend allocations of funds for research activities. At present, the organization of the TC is based on institutional representation. The TC includes voting and non-voting members. Voting members are Principal Investigators from each funded project at U.S. institutions based on the issuance of subcontracts and from each host country institution with an MOU/MOA (Memorandum of Agreement). Institutions holding a vote on the TC are listed in Table 1 by project.

The membership of the TC as of August 1996 is listed in Table 2 in alphabetic order, with institutional affiliations, subcommittee assignments, and voting status also indicated. Other U.S. and host country scientists participate in the TC meetings as non-voting members. Members volunteer to serve on one of four subcommittees: budget, materials and methods,work plan, and technical progress. In the future, the budget and work plan subcommittees will be merged.

Table 2. Membership of the Technical Committee


The TC will be substantially restructured under the new grant. This new organization will be centered around the three strategic research areas: production optimization, environmental effects, and social and economic aspects. TC members will be selected based on their expertise in these areas and once selected will represent their respective disciplines. Host country members will be included in the selection process. To ensure diversity of representation, in terms of institutions, expertise, and gender, there will be at least three members representing each of the three strategic research areas. TC members will serve for three-year terms. Each member, with the exception of the Chair or Co-Chairs, will be an active member of one of three standing subcommittees: Work Plan and Budget (newly merged under the new grant), Technical Progress, or Materials and Methods.

In this reporting period TC Co-Chairs Raul Piedrahita and Bryan Duncan drafted TC bylaws, with input from the PMO, and these were adopted by the TC members and approved by the Director. The bylaws specify election procedures for the TC, TC composition, and tasks of the various TC subcommittees. The PMO may appoint additional members to the TC to provide expertise in unrepresented areas. The USAID Project Officer, CRSP Director, and Deputy Director will continue to serve as ex-officio members on the TC. Currently, at-large members are appointed by the BOD. Dr. Ted Batterson continued to serve as the at-large TC member during this reporting period.

External Evaluation Panel

The prime function of the EEP is to provide counsel to USAID and critical feedback to the ME, BOD, and TC. It does so by evaluating the status, funding, progress, plans, and prospects of the research program. The EEP also periodically evaluates the accomplishments of CRSP research activities and of the program as a whole. This panel of external aquaculture specialists is drawn from the international aquatic resources community to evaluate the accomplishments of the individual research projects and the overall program. The members are selected so that collectively they will cover the substance of the CRSP, including socioeconomic factors that can influence research and adoption of technology generated from research. The EEP is specifically charged by BIFAD to help maintain programmatic focus and effective scientific balance of research. Its chief objectives are to:

The PMO recommends EEP candidates to USAID, considering the advice of the Board, TC, participating institutions, and other sources. After USAID receives concurrence from BIFAD, the PMO appoints the new EEP member. While in the past the EEP was comprised of three members, a full EEP under the new grant will consist of four scientists who represent the major disciplines of the CRSP; new members will rotate in as members resign or are replaced. During this reporting period, Dr. Gary Jensen, USDA and Richard Neal, NMFS, served on the EEP. (Mr Neal stepped down in March 1996.) The PMO has been working with USAID to bring on new members and hopes to have a full panel on board as soon as possible.

One member of the EEP attends each annual meeting to evaluate the progress of the CRSP on a year-to-year basis. The PMO provides the EEP with copies of significant CRSP documents to keep the panel advised of CRSP activities. The EEP reviews the CRSP annually and provides an in-depth review every five years. During the year of the quinquennial review at least two EEP members visit each of the overseas research sites. Also during that year, the EEP may visit the PMO and attend significant CRSP meetings. The EEP interacts with the TC and Board during the quinquennial review year. At the conclusion of the review, the EEP report is submitted to the PMO and Board (the PMO in turn distributes report copies to BIFAD and USAID). To promote objectivity, membership on the EEP is limited to one three-year term or participation in one quinquennial review.

The last comprehensive review of the CRSP by the EEP took place in 1992-93. The final report, which includes program responses to the findings and recommendations of the EEP, is available from the PMO. The PMO makes full use of the EEP and considers its recommendations. Where there is disagreement with an EEP recommendation, a record is made of the reason for the disagreement. Any decision contrary to the EEP recommendations is justified in writing and reported by the PMO to USAID.

The EEP serves without compensation but receives reimbursement for all travel expenses during the quinquennial review. Other travel may be jointly financed. Members may receive honoraria during the year of the quinquennial review.

CRSP Administrative and Technical Reports

CRSP publications are an important part of the CRSPs technology dissemination. A broad domestic and international audience of more than 700 people in 50 countries receive CRSP technical and program reports. Technical reports are issued through two series, Collaborative Research Data Reports and CRSP Research Reports.

The Collaborative Research Data Reports Series contains the results and data from the Global Experiment, along with interpretations of site-specific results. The first volume of Collaborative Research Data Reports contains descriptions of sites and experimental protocols for the Global Experiment. During this reporting period the PMO commissioned and published a second edition of Volume I of the Collaborative Research Data Reports, which is an update of PD/A CRSP research site descriptions and promises to be a useful reference for continued CRSP research at existing sites.

Subsequent volumes focus on each research site separately by experimental cycle. Data from cycles I through III are available in book format from the PMO; data from later cycles can be accessed through the CRSP Central Database. The goal of CRSP Research Reports is to publish all other research produced by CRSP activities.

Other reports published by the CRSP PMO include Annual Administrative and Technical Reports, Program Grant Proposals, Work Plans, Notices of Publication for articles published by CRSP participants in aquaculture journals and in the CRSP Research Report Series, List of Publications, and CRSP Directories. Past publications include a ten year summary of activities in Honduras, compiled by the Auburn/Honduras team of researchers, the Handbook of Analytical Methods, compiled by the Materials and Methods Committee of the TC, and the PONDCLASS Users' Guide, which was developed by the OSU/DAST researchers.

"Principles and Practices of Pond Aquaculture" was one of the programs founding documents. At the time of its production, this state-of-the-art volume filled a neglected niche in the field of aquaculture. Since its publication in 1983, it has been one of the most requested of CRSP publications. Advances in pond aquaculture research by the CRSP and others, prompted an update of this publication.

In this reporting period the PMO completed the task of editing and coordinating chapter submissions from CRSP researchers who are contributors to a new multi-authored book entitled, "Dynamics of Pond Aquaculture." This new collection, which approaches aquaculture production as part of the larger agroecosystem, is edited by CRSP Director Hillary Egna and CRSP Principal Investigator Claude Boyd; Director Egna also wrote two of the books 16 chapters. CRC Press/Lewis Publishers anticipates publication in later in 1997.

In addition to CRSP-produced publications, the PMO contributes to USAIDs program reviews, publications, and presentations. Administrative and technical reports prepared and disseminated during this reporting period are briefly described in the next section and may be ordered from the PMO or via the CRSPs website at http://www.orst.eduhttp://pdacrsp.orst.edu/homepage.html. Technical reports that were not processed by the PMO appear in the List of CRSP Publications (at rear of this report).

Administrative Reports

Annual Reports

Egna, H., M. McNamara, B. Goetze, B. Herbison, and D. Clair, eds. 1995. Thirteenth Annual Administrative Report, Pond Dynamics/Aquaculture Collaborative Research Support Program. Office of International Research and Development, Oregon State University, Corvallis, Oregon. 96 pp.

Egna, H., B. Goetze, D. Burke, M. McNamara, and D. Clair, eds. 1995. Thirteenth Annual Technical Report 1995, Pond Dynamics/Aquaculture Collaborative Research Support Program. Office of International Research and Development, Oregon State University, Corvallis, Oregon. 177 pp.

Quarterly Reports

Pond Dynamics/Aquaculture CRSP, Program Management Office. January 1996.
Quarterly Report. October-December 1995. Office of International Research and Development, Oregon State University, Corvallis, Oregon. 13 pp.

Directory

The CRSP directory contains an organizational chart and the addresses of current CRSP members from USAID, BIFAD, USAID Missions, the CRSP Council, the EEP, the TC, the ME, the Board, and the Collaborative Research Projects. The chart is updated annually or semi-annually, as needed.

CRSP Directory. June 1996. Pond Dynamics/Aquaculture CRSP, Program Management Office. Office of International Research and Development, Oregon State University, Corvallis, Oregon.

List of Publications

The CRSP List of Publications includes an order form and contains a complete listing of research reports, data reports, annual administrative, and technical reports, other reports, work plans and Aquanews newsletters.

CRSP List of Publications. April 1996. Pond Dynamics/Aquaculture CRSP, Program Management Office. Office of International Research and Development, Oregon State University, Corvallis, Oregon.

Newsletter

Aquanews, The Newsletter of the Pond Dynamics/Aquaculture Collaborative Research Support Program, serves to inform CRSP participants and others of program activities that are not technical in nature. It contains information on project activities, meetings, travel of CRSP participants, and site visits. Aquanews is generally published quarterly; however, reductions in personnel over the past year resulted in a reduction in the number of issues published. In this reporting period the PMO published:

Aquanews, Winter 1996, Volume 11, Number 1. McNamara, M., ed. ISSN 1062-4996. PD/A CRSP Program Management Office, Office of International Research & Development, Snell Hall 400, Oregon State University, Corvallis, Oregon.

Aquanews, Spring 1996, Volume 11, Number 2. Clair D., ed. ISSN 1062-4996. PD/A CRSP Program Management Office, Office of International Research & Development, Snell Hall 400, Oregon State University, Corvallis, Oregon.

Aquanews, Summer 1996, Volume 11, Number 3. Clair D., ed. ISSN 1062-4996. PD/A CRSP Program Management Office, Office of International Research & Development, Snell Hall 400, Oregon State University, Corvallis, Oregon.

Technical Reports published during the reporting period are listed below.

A view of some of the facilities at the CRSPs new collaborating site in Sagana, Kenya.

CRSP Research Reports/Notices Of Publications

Green, B., Z. El Nagdy, H. Hebicha, I. Shaker, D. Kenawy, and A. El Gamal. 1995. Evaluation of Nile Tilapia Production Systems in Egypt. CRSP Research Report 95-91. Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, 12 pp.

Egna, H. 1994. Monitoring water quality for tropical freshwater fisheries and aquaculture: a review of aircraft and satellite imagery applications. CRSP Research Report 96-92, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in Fisheries Management and Ecology 1, 1994:165-178.]

Lin, C. 1995. Co-culture of catfish (Clarias macrocephalus x C. gariepinus) and tilapia (Oreochromis niloticus) in ponds. CRSP Research Report 96-93, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in Aquat. Living Resour., 8(4)1995:449-454.]

Lin, C., 1996. Clarias and Tilapia Interaction in Polyculture. CRSP Research Report 96-94. Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, 14 pp.

Rodriguez, R., and D. Teichert-Coddington. 1995. Semi-intensive commercial grow-out of Penaeus vannamei feed diets containing differing levels of crude protein during wet seasons in Honduras. CRSP Research Report 96-89, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in the Journal of the World Aquaculture Society 26(1)1995:72-79.]

Abdalla, A., and C. McNabb. 1996. Ammonia Dynamics in Fertilized Fish Ponds Stocked with Nile Tilapia. CRSP Research Report 96-95, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in The Progressive Fish-Culturist 58, 1996:177-123.]

Boyd, C., and B. Green. 1995. Water budgets for fish ponds in the dry tropics. CRSP Research Report 96-87, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in Aquacultural Engineering, 14(4)1995:347-356.]

Boyd, C., and B. Green. 1995. Chemical budgets for organically fertilized fish ponds in the dry tropics. CRSP Research Report 96-88, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in Journal of the World Aquaculture Society 26(3)1995:284-296.]

Boyd, C., and P. Munsiri. 1996. Phosphorus adsorption capacity and availability of added phosphorus in soils from aquaculture areas in Thailand. CRSP Research Report 96-96, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in Journal of the World Aquaculture Society 27(2)1996:160-167.]

Boyd, C., and D. Teichert-Coddington. 1995. Dry matter, ash, and elemental composition of pond-cultured Penaeus vannamei and P. stylirostris. CRSP Research Report 96-90, Pond Dynamics/Aquaculture CRSP, Office of International Research & Development, Oregon State University, Corvallis, Oregon, USA. [Originally published in Journal of the World Aquaculture Society 26(1)1995:88-91.]

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